If you’re running a business, regardless of whether you have physical premises or operate in a virtual world, you probably receive a continuous stream of emails every minute of every day and beyond. Because of this, many business owners have a hard time simply handling the sheer volume of emails. If you’re dealing with the same issue, then you'll probably welcome our top five tips to solving your email deluge problem.
1. Turn off email notificationsNotification sounds are helpful in letting you know you have received a new email - important or not. However, they can also be distracting if you're trying to concentrate. To avoid this, turn off new message notifications on both your Smartphone and computer, and schedule a convenient time to check and respond to your emails instead. This will not only improve your organizational skills, but will also give you peace of mind that you are focusing on tasks without neglecting your inbox.
2. Schedule when to check your emailsUnless your work demands replying to emails instantly, checking emails can be scheduled to a specific time of the day. You don’t want to live in your inbox the entire day, just checking the emails you receive as this can seriously harm your overall productivity. According to studies, a person takes about 64 seconds to recover from email interruption, a minute you could have spent on a more productive task.